We are seeking a highly organized and detail-oriented Project Administrator to support our client in their Raleigh office. This role plays a key part in coordinating project documentation, billing support, reporting, and general office administration in a fast-paced construction environment.
Key Responsibilities
Project & Accounting Support
Process and track RFIs and submittals
Prepare GMP billing documentation
Create and manage purchase orders
Review GC RFIs in ACC and update Spectrum/Excel logs as needed
Create and set up new jobs in Spectrum and Egnyte
Prepare weekly labor analysis reports
Manage monthly labor invoicing
Maintain 3-week look ahead schedules (Wednesdays)
Process and track field timesheets
Update current job lists and communicate critical updates to Raleigh employees
Attend assigned weekly job meetings
Participate in bi-weekly Teams meetings with CFO and accounting team
Office & Administrative Support
Answer and direct incoming calls
Greet and assist visitors
Organize vendor and client visits
Coordinate office trainings and classes
Order office and kitchen supplies
Arrange catering for meetings and events
Plan office events, including the annual Christmas party
Distribute mail and manage document organization
Coordinate maintenance/service requests with property management
Maintain employee birthday and personnel tracking spreadsheets
Qualifications
Strong organizational and multitasking skills
Proficiency in Microsoft Office (especially Excel)
Ability to communicate effectively with internal teams and external partners
Detail-oriented with strong follow-up skills
Experience in construction administration preferred
Experience with Spectrum, Egnyte, or ACC is a plus
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