Office Administrator/Bookkeeper
*Direct Hire Opportunity!*
Job Purpose
A local healthcare software company in Greensboro, NC, seeks a highly organized and detail-oriented Office Admin/Bookkeeper to support daily office operations, assist leadership, and manage general administrative tasks. The ideal candidate will have strong administrative skills, knowledge of healthcare CRM systems, and basic bookkeeping experience.
Essential Functions
Provide administrative support to ensure smooth office operations.
Assist leadership with tasks such as correspondence, filing, typing, copying, and scanning.
Handle incoming calls, schedule meetings, greet visitors, and maintain professional communication.
Organize and coordinate company events, meetings, and catered lunches.
Manage electronic and physical filing systems, including contracts and NDAs.
Prepare documents for signatures using DropBox Sign.
Order office supplies and manage invoices for the accounting team.
Perform light bookkeeping, such as recording receipts, managing reports, and submitting purchase orders.
Coordinate office equipment maintenance and service with vendors or IT as needed.
Act as a liaison with building management and oversee office fob administration.
Maintain the company calendar, employee directory, and emergency contacts.
Assist with shredding services and contribute to other related tasks as needed.
Required Skills
Excellent organizational and time management skills.
Strong communication abilities (both verbal and written).
Proficient in Google Suite, MS Word, Excel, and PowerPoint.
Ability to learn and adapt to new technologies (CRM, email, calendars).
Basic bookkeeping or financial record-keeping experience preferred.
Education and Qualifications
High school diploma or equivalent required.
2+ years of experience in an administrative role.
Prior experience with healthcare CRM strongly preferred.
Prior experience with basic bookkeeping or financial record-keeping strongly preferred.
Valid driver’s license required.
Working Conditions
Office environment with occasional travel to other locations.
Ability to lift up to 20 lbs and meet company/vendor policy requirements (e.g., immunizations).
Hours: 9am-5pm Monday-Friday
Pay: $20+/hour, Based on Experience
