Job Title: Bilingual HR Assistant
Department: Human Resources
Reports To: HR Director
Position Type: Full-Time/Part-Time
Job Summary:
The HR Assistant will support the HR department in a variety of tasks, including data management and reporting, onboarding and employee support, timekeeping and payroll, employee engagement, administrative support, communication, and coordination.
Key Responsibilities:
Data Management and Reporting:
- Maintain and update the Data Validation Spreadsheet on a weekly basis, ensuring accuracy and completeness.
- Prepare and send reports to the finance department as needed.
Onboarding and Employee Support:
- Conduct New Hire Orientation sessions.
- Assist individual employees with onboarding processes, particularly for temp-to-perm conversions.
- Enter onboarding information into Paylocity and coordinate with IT and facilities for new hire setup.
- Manage I-9 maintenance, review, and upload on Paylocity for e-verify.
- Support managers with internal interviews.
- Address employee concerns, discrepancies, and questions, helping them find solutions.
Timekeeping and Payroll:
- Add employees into the Paylocity timeclock system.
- Update timecards in Paylocity, addressing missing punches and coding errors.
- Collaborate with Payroll to resolve discrepancies and ensure accurate payroll processing.
Employee Engagement and Events:
- Plan and organize employee engagement activities and monthly birthday celebrations.
- Create, lead, and organize employee engagement activities, agendas, and videos monthly.
- Coordinate and take headshots for badges, the org chart, and the intranet.
Administrative Support:
- Manage confidential information and support investigations as needed.
- Assist with departmental transfers, pay rate changes, shift changes, and title changes.
- Handle the distribution of paychecks to in-house employees and mail them out to offsite employees.
- Coordinate and schedule appointments, meetings, and conferences.
- Prepare and distribute internal and external correspondence.
Communication and Coordination:
- Communicate updates, changes, and rules to supervisors, managers, and leads.
- Collaborate with various departments such as Recruitment, Payroll, Benefits, and IT to ensure efficient office operations.
- Provide support as an interpreter in any situation as required.
- Send out all Team Sense notifications.
General Administrative Duties:
- Manage and organize office files, documents, and records.
- Greet and assist visitors, ensuring a positive first impression.
- Coordinate and schedule appointments, meetings, and conferences.
- Prepare and distribute internal and external correspondence.
Qualifications:
Education: High school diploma or equivalent; Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
Experience: Previous experience as an HR Assistant or relevant human resources/administrative position.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent organizational and time-management skills.
Strong communication and interpersonal skills.
Ability to handle data with confidentiality.
Familiarity with HR software and databases, particularly Paylocity, is a plus.
