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Administrative Assistant

Browns Summit, NC 27214

Posted: 06/04/2024 Employment Type: Contract to Perm Job Number: ET10096364 Pay Rate: $20.00 / hour

Job Description

Graham Personnel Services is seeking an Administrative Assistant for a large distribution center in Browns Summit.
Temp to hire opportunity1st shift- 8am-5pmPay rate: $20-22/hr
As the first point of contact for employees and customers, the Administrative Assistant represents our company with professionalism, delivering friendly and efficient customer service. This role is integral in creating a warm and welcoming atmosphere for all visitors. The Receptionist acts as a "concierge" for the company, staying informed about important meetings, employee locations, and organizational events to ensure smooth communication and operations.Job Responsibilities: The main responsibility of the Receptionist is to deliver excellent customer service. Additional daily tasks include:
  • Visitor Management:
    • Meet and greet clients, customers, and guests entering the office.
    • Coordinate with warehouse staff for visitor tours or meetings.
    • Register visitors and issue visitor badges.
    • Notify appropriate personnel of visitor arrivals.
    • Ensure all visitors sign in and out.
  • Communication:
    • Respond to emails and inquiries promptly.
    • Answer and screen calls using Zoom when necessary.
    • Provide callers and visitors with information.
    • Maintain knowledge of staff movements in and out of the organization.
  • Security:
    • Monitor security cameras and report any suspicious activity.
    • Maintain a log of all incoming and outgoing personnel.
    • Monitor visitor access and maintain security awareness.
    • Know emergency exits and protocols and assist in emergency situations together with Safety team.
  • Administrative Support:
    • Handle incoming and outgoing mail and packages.
    • Schedule visitors in the calendar aligned with supervisors, managers and anyone else.
    • Manage the conference room schedule and be aware of Market Week schedules.
    • Maintain the appointment diary either manually or electronically.
    • Support Safety and Operations in administrative tasks as needed.
    • Assist in ordering, receiving, stocking, and distributing office supplies 
    • Accept deliveries and follow up as necessary.
    • Assist with special projects, events, and other work as required.
  • Customer Service:
    • Address any issues or concerns raised by visitors or employees.
    • Keep the reception area tidy and stocked, including refilling candies.
    • Ensure visitors with scheduled meetings or cold calls are directed appropriately and provided with necessary materials, such as vests.
Education and Qualifications:
  • 1-2+ years of experience in a similar role.
  • Proficient in Microsoft Office Suite.
  • High School Diploma, GED, or equivalent work experience.
Skills:
  • Flexibility and ability to manage unforeseen issues.
  • Effective communication skills.
  • Ability to collaborate with others and be customer/client-focused.
  • Excellent written and verbal communication skills.
  • Strong organizational skills, with the ability to multitask and work under pressure.
  • Comfortable interacting with all levels of the company.

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About Browns Summit, NC

Ready to take your career to the next level? Explore our job opportunities in the vibrant Browns Summit, North Carolina area. This charming town, nestled in the heart of the Tar Heel State, offers an exceptional quality of life with a perfect blend of city amenities and natural beauty. From the renowned Greensboro Science Center to the majestic views of Haw River State Park, Browns Summit has something for everyone. Immerse yourself in the local arts scene at Ambleside Gallery, catch a show at the Carolina Theatre, or enjoy mouthwatering North Carolina barbecue at local favorites like Stamey's Barbecue. Join us in Browns Summit and discover a career path as unique and special as the area itself!