Graham Personnel Services is seeking a highly organized Part-Time Administrative & Accounting Assistant who can provide administrative support while also handling the organization's bookkeeping and accounting functions. This role would work approximately 20-25 hours per week and must report in person.
Responsibilities:
- Provide high-level administrative support to leadership
- Manage calendars, meetings, and correspondence
- Prepare reports, documents, and presentations
- Handle incoming calls, emails, and visitors professionally
- Maintain organized digital and physical filing systems
- Coordinate office supplies, vendors, and general office operations
- Assist with special projects and community/event coordination
- Coordinate monthly board meetings, including catering/breakfast arrangements and meeting setup
- Process invoices, track expenses, and assist with bookkeeping functions
- Manage QuickBooks Online entries, reconciliations, and financial records
- Process payroll
Qualifications:
- 3+ years of administrative or executive support experience
- QuickBooks Online experience required
- Strong Microsoft Office skills (Excel, Word, Outlook)
- Excellent communication and customer service skills
- Highly organized with strong attention to detail
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